A practical template + walk-through for electrical contractors writing professional customer quotes. Covers structure, line-itemisation, variation clauses, payment terms, and how to defend the price against haggling. This guide is for self-employed electricians and small contractors writing customer quotes.
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Written and reviewed by Andrew Moore, founder of Elec-Mate, against BS 7671:2018+A4:2026, IET Guidance Note 3 and the IET On-Site Guide.
1,000+
UK electricians
“Replaced three separate apps with Elec-Mate. Certs, quotes, and scheduling all in one place.”
Daniel Palmer — DP Electrical
Your business name (legal entity name), your address, your scheme membership numbers (NICEIC / NAPIT) with logos, VAT number if registered, contact email + phone. The customer’s name and address. A unique quote reference number (e.g. EM2026-101). Date of quote and a "Valid until" date (typically 30 days — prices change with copper, scheme fees, fuel).
Every key change in the 2026 amendment on one page. AFDDs, TN-C-S protection, new schedule columns, model forms. Pinned on your van dash.
The single most important section. Write what you WILL do, not what you might do. Be specific: "Install one new 32A radial circuit from the consumer unit to a single 32A outdoor socket on the rear of the property, including chase + plaster patching to be done by others, RCD protection, and Electrical Installation Certificate." Vague scope ("install garden socket") guarantees scope creep + arguments later.
Every line is a separate cost. Materials at retail+ (25-40% markup). Labour at your hourly rate × estimated hours, or fixed-price by job type. Travel / setup time as a separate line. Certification as a separate line. Scheme notification fee (often included in cert line). Waste removal if applicable. NOT a single "Total: £450" — that invites haggling and reveals nothing about value.
Almost as important as the scope. Standard exclusions: "Plaster patching by others. Decoration / paintwork. Removal of furniture / fixtures. Disposal of any asbestos or hazardous materials. Building control variations beyond the scope above. Customer-supplied materials warranty." Get customers to acknowledge the exclusions before signing.
Word this exactly: "Any variations to the agreed scope will be priced separately at £[your hourly rate]/hour plus materials at retail+25% or fixed-price quote by agreement. No variations will commence without written customer approval." This is the line that protects you from "while you’re here, can you also do…"
Professional quotes with the remedial estimator, then invoice from your phone the moment the work is done. From £6.99/mo.
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New customer: deposit (e.g. 25% on acceptance), balance on completion. Repeat customer: 30 days net. Large jobs (£3k+): progress payments at agreed milestones. Always offer multiple payment methods (bank transfer, card via Stripe link, cheque, cash — but write down everything). State your late-payment policy: typical "Late payment over 30 days will accrue interest at 8% + base rate per the Late Payment Act."
Elec-Mate generates a fully itemised PDF quote in under two minutes from voice or text input. Includes: your scheme logo, customer details, scope, line items with retail+ pricing, exclusions, variation clause, payment terms, and a one-click acceptance link. Used by 1,000+ UK electricians for every quote.
Elec-Mate is built for UK electrical contractors — sole-traders through to multi-electrician firms. The Business AI tier gives you AI-powered quoting, certification, customer management, and team workflow. The Employer tier adds apprentice management, OJT tracking and JIB grading workflows.
7-day free trial of the Business AI tier — see how fast your team can quote, certify and invoice when the admin is automated. Cancel anytime.
A focused action plan based on the guide above.
Get familiar with every section before acting. Skim first, then read carefully — the details matter.
Most readers will have one specific area to act on first (registration, insurance, hiring, pricing). Pick one and focus there.
Inertia is the biggest barrier. Whether it’s phoning your accountant, getting an insurance quote, or applying to a scheme — do one concrete thing this week.
Elec-Mate’s business dashboard lets you track scheme status, insurance renewal dates, apprentice progress, and quoting performance — all in one place.
Most business operations decisions need a 90-day review. Did the action work? Adjust and try the next thing.
Verified reviews from the UK App Store.
Elec-Mate is my go to app for business and electrical work. It's feature rich without feeling cluttered. A true all in one app for quotes, certs, calculations, RAMS, EICRs, and more. I use it every day without fail, and it makes my workflow much smoother since I'm not jumping between apps anymore. The price-to-feature ratio is excellent. Any issues I've had, the developer responds within the hour and usually fixes them the same day. 100% recommend.
I've used the app and the web based version for a while now and it's well worth the investment. If you're an apprentice or experienced Spark give it a go, you won't be disappointed.
I've been using Elec-Mate for a while now, and honestly, it's one of the best apps I've ever downloaded. Every aspect of it feels thoughtfully designed, from the clean and intuitive interface to the powerful features that make everything so easy to manage. It's clear that a lot of care and attention went into building this app, and it shows in every detail.
Real feedback from real sparks
“Replaced three separate apps with Elec-Mate. Certs, quotes, and scheduling all in one place.”
Daniel Palmer
Sole Trader · DP Electrical
“I've won two contracts this month because I could turn quotes around same-day with the AI cost engineer.”
Nathan Perry
Electrician · NP Electrical Services
“The study centre got me through my AM2. Mock exams and flashcards are brilliant.”
Jake Pizey
3rd Year Apprentice · Apprentice
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“Replaced three separate apps with Elec-Mate. Certs, quotes, and scheduling all in one place.”
Daniel Palmer, DP Electrical
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